The following are the Bylaws of the New Hampshire League of Investigators, hereinafter called the NHLI.
A business meeting, known as the Annual Meeting, shall be held once a year, no earlier than September 15, no later than November 15. The Board of Government, hereinafter called the BOG, will set the date, time and place. Written notice of said meeting shall be mailed to all members at least thirty (30) days prior thereto:
1. All meetings of the NHLI will be held in accordance with Robert's Rules of Order.
2. Changes to the Constitution, Bylaws, and Code of Professional Ethics shall be voted upon only at the Annual Meeting.
3. The BOG shall meet at least six (6) times per year.
4. A notice in The Probe, on the NHLI website (www.nhli.net), and/or via the NHLI Yahoo group shall be sufficient to fulfill a notice requirement found in any section of the Constitution, Bylaws, or Code of Professional Ethics if all other prerequisites are met and in accordance with the Bylaws.
ORDER OF BUSINESS
Unless otherwise indicated, the following order shall be observed at all meetings unless set aside by vote of the members present:
1. Public Comment approved by President
2. Report of the Secretary
3. Report of the Treasurer
4. Report of the President
5. Reports of the Committees
6. Old Business
7. New Business
BOARD OF GOVERNMENT MEETINGS
The BOG meeting schedule shall be published in the newsletter, currently called The Probe, on the NHLI website, and/or via the NHLI Yahoo group.
The President may call a Special Meeting of the membership or of the BOG when he/she deems it appropriate. He/she shall be bound to do so at the written request of fifteen (15) members to the Secretary, stating the purpose of such meeting. The Secretary shall mail notice of Special Meeting at least thirty (30) days prior to Special Meeting to all members and have it posted on the NHLI website. The notice shall give the date, time and place of Special Meeting, listing items on an agenda. No business shall be transacted at a Special Meeting except that stated in the notice. The issue of membership insofar as it may affect an application shall not be an item of a Special Meeting. No Special Meeting shall be used to circumvent the Constitution, Bylaws, or Code of Professional Ethics.
ELECTION OF OFFICERS
The Officers and Directors shall be elected as follows:
1. The first order of New Business at the Annual Meeting shall be the election of Officers and Directors.
2. The Nominating Committee shall be appointed by the President no later than July 1. The Nominating Committee shall be made up of three Voting Members. The Nominating Committee will be charged with providing a name or names for each open position, to the Secretary, in writing, no later than forty (40) days before the Annual Meeting.
3. The Secretary shall mail sample ballots, listing the candidates proposed by the Nominating Committee, at least thirty (30) days before the Annual Meeting, to each Voting member. Each sample ballot shall note that absentee voting is permitted, as indicated below.
4. Only Voting Members in good standing and current in their dues can be nominated, vote, or run for office. Only said Members who have been in good standing for the twelve (12) preceding months shall be eligible to run for office.
5. Absentee ballot is available upon written request within 15 business days of Annual Meeting. Absentee ballot will have spaces for write-in candidates.
6. The Chairperson of the Nominating Committee, or his or her designate, shall conduct the elections. Nominations are permitted from the floor up to the time of voting.
7. The Chairperson of the Nominating Committee shall declare each open position soliciting nominations. Once nominations for a position are closed, the ballots will be supplied to all Voting members listing the candidates for an office. The Vice-President shall appoint two tellers, who will not be among the nominees for that office, to count the ballots, including any Absentee ballots. Of the candidates for any office, the one having the largest number of votes shall be elected. Should there be a tie, the meeting shall proceed to ballot for such office again, the choice of candidates being limited to the persons so tied. The results shall be provided to the Chairperson of the Nominating Committee who will immediately announce the completion of the tally and the results. The outgoing President shall then present the new Officers and Directors, whose terms shall commence on the 1st day of January of the year following the Annual Meeting.
8. Vacancies remaining after the election, or occurring in any office thereafter, shall be filled by the BOG, in its sole discretion, with an appointee presented by the President, to serve until the end of the term pursuant to the Bylaws.
9. The term of office for the President, Vice President, Secretary, Treasurer, and five Directors shall be for one year, commencing the 1st Day of January following the election and ending the 31st day of December of that same calendar year. If there is an outgoing President that person shall assume the position of an additional Director for a one year term and that person shall be eligible for election to any office following that term.
DUTIES OF OFFICERS
1. The President shall chair and preside at each BOG and Annual Meetings. He/She shall be an ex officio member of all committees. In addition, he/she will fulfill any duties as prescribed in the Bylaws.
2. The Vice President shall preside and chair Meetings when the President is absent. In case of death, prolonged and debilitating illness, or the resignation of the President, the Vice-President automatically becomes President for the unexpired term. In addition, he/she will fulfill any duties as prescribed in the Bylaws.
3. The Secretary shall keep the official record of the BOG and Annual Meetings and shall be the custodian of NHLI records. It is the duty of the Secretary to keep a roll of Members and to call the roll when required and to sign with the President all orders the Treasurer authorized by the NHLI. It is the duty of the Secretary to send all proper notices including membership renewal notices; and to conduct the correspondence of the NHLI. Only the Secretary may insert official notices in The Probe.
4. The Treasurer shall receive all fees, dues and payments. He/she shall have charge of all the funds of the NHLI, shall pay all bills approved by the President or the Secretary, and shall keep an accurate account of all receipts and expenditures, and shall provide a report in writing at all BOG meetings and the Annual Meeting. The Treasurer shall be responsible for notifying members who have not paid their dues prior to January 31 that the member shall be dropped from the rolls. The Treasurer shall ensure compliance with all Federal and State of New Hampshire tax laws. The Treasurer will make all books available to the Audit Committee at least forty (40) days prior to the Annual Meeting.
5. The Board of Government shall have the power to issue an order for all ordinary or current expenditures of funds in the treasury, shall consider all applications for membership, and shall examine all papers submitted with reference to the fitness of a member for presentation to the NHLI.
To perform these duties the President shall be authorized to form committees and to delegate to them such of its powers as he/she deem fitting and proper. Chairpersons are appointed and serve at the sole discretion of the President. Terms end no later than December 31.
A member of the BOG who has two unexcused absences for two (2) consecutive BOG meetings or misses more than four (4) meetings in a year has automatically vacated the position. The BOG will fill the position at its next meeting.
Two standing Committees are the Nominating Committee and Audit Committee. They shall be appointed by the President no later than July 1 and made up of three Voting Members. The Nominating Committee will be charged with providing a name or names for each open position, to the Secretary, in writing, no later than forty (40) days before the Annual Meeting. The Audit Committee will be charged with reviewing the financial books of the NHLI and presenting a report to the BOG, in writing, no later than forty (40) days before the Annual Meeting.
ELECTION OF MEMBERS
Applications for membership shall be made on a prescribed application form provided by the Secretary and must be accompanied by the prescribed membership dues. A properly completed application, annual dues, copy of current private investigator license if applicable and witnessed Waiver of Liability shall be considered by the BOG at its next meeting after receipt by the Secretary. Upon approval by the BOG, the applicant shall become a member. The NHLI relies on the information provided during the application process. Any information that is false or misleading is grounds for dismissal. In the event that the applicant is denied a membership, the Treasurer shall immediately (within two business days of the decision) refund the membership dues to the applicant.
1. Life Members shall only be elected in accordance with Article II, Section C of the Constitution.
2. Honorary Members are members who have been voted to be such by the Voting Members at the Annual Meeting, have no voting privileges, may not hold an elected office, and do not pay dues.
DUE AND FEES
The annual membership dues shall be determined by the BOG. The form of any application will be decided by the BOG.
Membership Dues are payable prior to January 1. Membership will be considered in arrears after January 15, at which time a notice shall be sent to all delinquent members. If payment is not received by January 31, all unpaid members will be automatically dropped from the rolls and be removed from The Probe’s mailing list, the NHLI website, the NHLI Yahoo group, and any other NHLI mailing lists.
RESIGNATION OF MEMBERSHIP
Any member whose dues have been paid in full may withdraw from the NHLI by notifying the Secretary in writing. Any person so resigning may, at the discretion of the BOG, be reinstated, paying all applicable dues. Dues are refundable at the discretion of the BOG.
FORFEITURE OF MEMBERSHIP
Membership shall automatically cease when the member becomes in arrears in the payment of dues, said member having been properly notified by the Treasurer (per Duties of Officers Bylaw 6 section d) and the name of said member shall, under those conditions, be dropped from the membership rolls. The BOG may, however, at its sole discretion, reinstate such person on the payment of all arrearage.
EXPULSION OF MEMBERS
Any member may be expelled upon written request of BOG as prescribed in the Code of Professional Ethics. After receiving a disapproving report from the BOG, the BOG may request the member's resignation. If the resignation is not tendered within fourteen (14) days, the BOG may expel the member. Any expelled member will be removed from The Probe, the NHLI website, the NHLI Yahoo group, and any NHLI mailing list.
All members shall govern their actions as prescribed in the Code of Professional Ethics. Any member that violates the covenants of the Code of Professional Ethics shall be subject to such action as prescribed therein.
CHANGES TO CONSTITUTION
Only the BOG may propose changes to the Constitution. Said changes may be amended only by a two-thirds (2/3) vote at the Annual Meeting. Said proposals shall appear separately, but in their entirety, listing the current Article and the proposed change or similar comparison.
AMENDMENTS TO BYLAWS
The Bylaws may be amended by a two-thirds (2/3s) vote of the Voting attendees provided that it meets the Roberts Rules of Order of a quorum at the Annual Meeting, provided that the proposed change(s) shall be received by the Secretary forty (40) days before the Annual Meeting, and provided that the Secretary has sent said proposed change(s) to all members thirty (30) days prior to the Annual Meeting. Any amendment to these Bylaws shall take effect immediately unless otherwise indicated.
NHLI business is reserved to the membership.
Bylaws revised at November 10, 2012